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Things to Consider Before Planning Your Next Offsite Meeting

Things to Consider Before Planning Your Next Offsite Meeting

The initial stages of planning an off-site meeting for your team can seem counter-productive. It may feel like the time could be better spent toward actual work. Don’t let this line of thinking deter your plans – research shows that off-site business meetings really pay off, both with increased production and team morale.

Here are some things you’ll want to consider when planning the venue for your off-site meeting.

Choosing the location

You’ll want to select a place that is accessible to your team, whether they use their own car or rely on public transportation. A venue with great meeting space is a must, but you’ll also want to give employees the opportunity to move around and not feel confined. For example, teams based in NYC would find a great meeting place in Long Beach, NY. It’s located just 45 minutes from Manhattan by train and 15 minutes from JFK airport. Its accessibility via Long Island Rail Road, ride shares or taxi is a plus. Additionally,  a small, walkable downtown area and beach and boardwalk encourages more time outdoors.

Think over potential team building opportunities

Forced team building exercises like trust falls or group relay races can feel elementary or demeaning to employees. On the other hand, relying on nightlife and drinks only goes so far and isn’t always an inclusive activity. Instead, plan wholesome outings that allow workers to be natural. Outdoor activities, a group surfing class or a boat outing provides a memorable experience that can bring your team closer together.


Food options

Special diets and food restrictions is something to keep in mind when you’re planning a getaway for your work crew. You want to ensure that everyone is comfortable, so providing employees with options outside of catered, communal eating is important. Select a place with a diverse dining scene.

Of course we’re partial, but we suggest scheduling your upcoming business meeting in Long Beach, located less than 45 minutes from Manhattan. Allegria Hotel is 15 minutes from JFK Airport, and we’re the only beachfront hotel around, with relaxing and inspiring views of the Atlantic.

We’re also equipped for gatherings of all sizes, from a small lunch meet to a conference of up to 275 attendees. High-speed wifi and audio and visual hookups are available to efficiently run your meeting. We also provide an onsite IT technician and experienced conference coordinator in case any issues arise.

Our onsite L’Onda Lounge and Atlantica Restaurant ensures that you and your team will be well-fed. Plus, our location on the boardwalk just blocks from downtown provides plenty of opportunities for fresh air.


Interested to learn more? Start planning your very productive onsite meeting with us at Allegria Hotel.